Google Sheet Prompt: Invoice Tracking & Cash Flow Management
Columns in the Google Sheet:
Invoice Number: Unique ID for the invoice.
Client Name: Name of the client associated with the invoice.
Invoice Date: Date when the invoice was issued.
Due Date: Deadline for payment.
Invoice Amount: Amount to be paid.
Payment Status: Dropdown with options: Paid, Pending, Overdue.
Follow-Up Date: Date to remind or follow up with the client.
Notes: Any additional information about the payment or follow-up.
Actionable Implementation Points:
Set Automated Reminders:
Use Google Calendar integration or set up email notifications for "Due Date" or "Follow-Up Date."
Add reminders for:
3 days before the due date.
On the due date.
5 days after the due date (if unpaid).
Clear Payment Terms:
Include a Payment Terms Guide at the top of the sheet (e.g., “Payments are due within X days”).
Mark overdue invoices in red using conditional formatting.
Regular Updates:
Assign a team member (or yourself) to check the Payment Status column weekly.
Use filters in Google Sheets to quickly identify pending or overdue invoices.
Bonus Features:
Color-Coding System:
Green: Paid invoices.
Yellow: Pending invoices (before the due date).
Red: Overdue invoices.
Automated Total Calculation:
Use formulas to calculate:
Total outstanding amount (sum of unpaid invoices).
Total overdue amount.
Dashboard:
Create a summary at the top of the sheet showing:
Total invoices issued.
Total paid.
Total unpaid.
Percentage overdue.
